Document and Records management is a system of software and processes used to capture, track, classify, and store digital documents like PDFs, word processing documents, and digital images of paper-based content. A Document Management system puts all your business information into a centralized location, ensuring that your team works on the same information. Centralizing and organizing information allows you to maintain a source of truth for your organization. A well-designed system is an intuitive platform where your team can easily find and share files, track versions, collaborate and share content links.
Document and Records Management
Maintain compliance from capture to archiving with a Document Management solution.
Are Your Documents and Records Secure and Accessible?
Every business, regardless of industry or size, has faced document management challenges in its day-to-day operations. In today’s complex business world, we are constantly bombarded with information from different sources in many formats. All this information must be captured, verified, discarded, or stored in an organized way. Even with a Document Management system, many businesses continue to rely on paper processes which can lead to inefficiencies. An effective document management strategy can solve the increasing number of documents needed to be managed.
With a Document and Records management system, you can streamline the records lifecycle from records creation to final disposition, promoting compliance across all stages of your content creation process. Using Record Management tools, you can auto-set retention, generate reports and easily manage compliance.
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Common Document Management Challenges
Our proven document and records management solutions can help in the following areas:
File Management Chaos
Long Process Times
Document Traceability and Retrieval
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When you partner with Proven IT for Document and Records Management, you’ll not only benefit from the latest technology, but you will also benefit from our experienced, certified, professional technicians who prioritize your business and offer personal service.