While most businesses focus on securing their networks and computers, many overlook a potential vulnerability right in their office: the copier. Older copiers often lack essential security features, making them an easy target for data breaches. Here are five warning signs your copier may no longer be secure enough for today’s cybersecurity needs.
1. Outdated Firmware and Software – If your copier hasn’t been updated recently, it could be missing essential security patches. Like computers and servers, copiers require regular software updates to protect against the latest vulnerabilities. Cybercriminals often exploit outdated software to gain unauthorized access to devices. Without current updates, your copier’s defenses are weakened, making it easier for hackers to compromise your network. Newer copiers receive regular updates directly from the manufacturer to patch security gaps, so if your copier can’t be updated, it’s time to consider an upgrade.
2. Lack of User Authentication – Modern copiers often include user authentication, which requires employees to enter a PIN, scan an ID card, or log in before accessing the copier. This feature prevents unauthorized users from retrieving sensitive documents or accessing stored files. If your copier doesn’t have authentication options, anyone in the office—or even visitors—could access confidential information printed or stored on the device. Upgrading to a copier with user authentication is a simple yet effective way to enhance document security and reduce the risk of unauthorized access.
3. Absence of Data Encryption – Many outdated copiers lack data encryption, leaving stored and transmitted data vulnerable. Encryption is a security feature that scrambles data, making it unreadable to unauthorized users. Without encryption, sensitive information stored in your copier’s memory or transmitted to other devices could be intercepted and compromised. Newer copiers encrypt data both at rest and in transit, providing a layer of security that protects against hackers attempting to intercept or access your information.
4. No Secure Print Release – Secure print release is a feature that holds print jobs in the copier’s memory until the authorized user physically releases them. This prevents sensitive documents from sitting unattended in the output tray, where they could be picked up by anyone. If your copier lacks secure print release, confidential documents could easily fall into the wrong hands, especially in a busy office where people regularly share equipment. Upgrading to a copier with secure print release ensures that only authorized users can retrieve printed documents, reducing the risk of accidental exposure.
5. Vulnerability to Remote Hacking – Modern copiers often connect to a company’s network, which makes them accessible from remote locations. Without proper security, hackers can exploit this access point to infiltrate your network. Older copiers lack advanced network security features, such as firewalls and network authentication protocols, that protect against remote hacking attempts. If your copier can be easily accessed remotely without secure controls in place, it poses a major cybersecurity risk. An upgraded copier with advanced network security features can block unauthorized remote access and protect your business from potential breaches.
Make Security a Priority
An outdated copier may seem harmless, but in today’s office environment, it could be a hidden security risk. If you’re noticing any of these signs, your copier might be putting your sensitive information at risk. Upgrading to a modern copier with advanced security features like encryption, secure print release, and network protection can help keep your data safe. Don’t let an overlooked security gap compromise your business—invest in a secure copier to protect your office and ensure peace of mind.
About Proven IT
Proven IT helps organizations leverage technology to boost productivity, control costs and protect confidential data. Headquartered in Illinois with customers throughout the United States, popular solutions include Managed IT, Cybersecurity, Managed Office Services, Integrated Voice & Data, Physical Security Systems and Business Process Automation.
